Reporting to the Director of HR, the HR Clerk provides administrative support services to the Human Resources Department Team in areas including, and not limited to, recruitment, health and safety, sick leave and attendance support, data, and records management. The HR Clerk will handle documentation, maintain spreadsheets and databases, update and maintain health and abilities, human resources information systems, and track employment activities. Working in a client service-based environment, the HR Clerk reports directly to the Director Human Resources; maintains reception area coverage during the Human Resources department’s general office hours; answers internal and external customer enquiries either by telephone, email or in person or refers them to a Human Resources Team Member as appropriate; performs general office duties including filing, photocopying, mail distribution, preparing job postings and memos, scheduling meetings/interviews and ordering/maintaining office supplies in a fiscally responsible manner; maintains employee files, arranges advertising for external and internal job posting boards, files resumes, schedules interviews, prepares draft employment offer letters for review of the HR lead and facilitates background checks; completes written HR employment verification correspondence to employees and third parties as requested. The position is responsible for minute-taking at a variety of HR meetings and assists with training, tracking and scheduling training sessions with internal and external providers.
Credentials: Previous training in Human Resources and/or general business administration. Strong knowledge of office operations and technology, including computer technology. Human Resources or Office Administration Certificate at post-secondary level.