Accounting Clerk, Housing

The Accounting Clerk provides record keeping, bookkeeping and other financial services to the Finance Department and processes transactions and controls for accounts payable and receivable. Provides “first response” at Finance Counter, answers inquiries in a courteous manner, provides general information or refers inquiries to the appropriate staff. Maintains float for change. Processes tenant rent payments received by cheque, cash or debit, issues receipts through the accounts receivable system, maintains accounts receivable batches and balances cash for daily bank deposit. Checks rent payment cheques for accuracy of completion by tenants. Reviews and files postdated cheques, batches and processes on appropriate date. Balances daily payments received through the banking terminal. Records coin laundry receipts. Generates purchase orders and work orders for mail out to service providers. Processes accounts payable invoices for payment, codes invoices to appropriate accounts, obtains authorization for payment, enters data to produce cheques (in municipality accounting system) as well as enters data in YARDI (property management software), ensures payment due dates of invoices maximize discounts and utilizes time frames available for payment to maximize cash flow position of municipality; reviews Long Term Care accounts payable batches by checking for authorization of invoices, accuracy of coding and taxation rebates and posting of batches, processes tenant charges in YARDI for maintenance repairs at the direction of Property Supervisors and/or the Housing Manager; performs general accounting control tasks.

Credentials: A Community College business diploma from a two-year business program. Training in accounting and office practices and emphasis on municipal accounting and finance, as well as a strong knowledge of computerized accounting systems.

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